Appeal Process

Reasons to Appeal

Federal regulations allow an institution to use professional judgment on a case-by-case basis to determine if an unusual or extraordinary situation affected the student’s progression towards successful completion of his/her program of study.

North Idaho College recognizes unusual and extraordinary situations do occur and therefore will allow SAP appeals for the following conditions:

  • Illness or injury of the student or the student’s dependent (medical documentation required)
  • Death of a family member (death certificate or Obituary notice documentation required)
  • Interpersonal problems with family or friends, difficulty balancing responsibilities (documentation required – Two letters, one personal and one professional)
  • Financial difficulties (documentation required – Bills, statements, collection notices, or eviction notices)
  • Maximum Time Frame Students (Current degree audit which shows the students current program, number of classes needed to complete program and current registration status).

Please note: Lack of knowledge of the financial aid standards for Satisfactory Academic Progress is NOT acceptable grounds for appeal.

The following information must be included in the appeal:

  • Why the student believes he or she failed to make SAP
  • What has changed in the student’s situation that will allow him/her to succeed at next evaluation
  • Documentation as noted above

There are two different appeal forms that are available at the Financial Aid Office, or linked through your Cardinal Mail, after you have been notified of your status. If you are appealing for an unsatisfactory SAP status please fill out the Unsatisfactory Appeal Form. If you are appealing for Maximum Time Frame status please fill out the Maximum Time Frame Appeal Form. Submit appeal form and any accompanying documentation directly to the Financial Aid Office.

Please note: Students who appeal should be prepared to meet their own educational expenses. Appeals should be made in a timely manner, but no later than mid-term of each semester. Appeals submitted by Tuesday at 5 p.m. will be reviewed by the appeals committee by Friday of the same week. A decision will be emailed to the students Cardinal Mail.


Appeal - Approved

If an appeal is approved, the student will receive an e-mail via their Cardinal mail which contains a Probation Contract. The student will need to sign and return the contract before financial aid is awarded.A probationary period is based on the stipulations set forth by the Appeal Committee. A student placed on Probation Unsatisfactory Status must adhere to the following conditions:

Probation – Unsatisfactory Status:

  • Complete their program of study and/or transfer by term specified on the appeal form.
  • Maintain a term completion rate of 66.67%
  • Maintain a term GPA of 2.0 for each subsequent term (i.e. Fall, Spring, or Summer).

Please Note: Students who are on probation will be evaluated for SAP on a term by term basis to measure GPA, completion rate, and assigned graduation or transfer timeline.

Probation Maximum Time Frame Status: Due to stricter federal guidelines, a student on Probation Maximum Time Frame status must adhere to the following conditions:

  • Complete their current program of study and/or transfer by term specified on the appeal form
  • Maintain a term completion rate of 66.67%
  • Maintain a term GPA of 2.0 for each subsequent term (i.e. Fall, Spring, or Summer)
  • Take classes which pertain ONLY to their current program of study or are prerequisites for a degree at a four year institution
  • Probation contract for Maximum Time Frame Status is for current program of study listed on the appeal form which must match the program on record with Registrar’s Office. If student changes current program or adds additional programs, contract becomes void and student must re-appeal.

Please Note: Students who are on probation Maximum Time Frame will be evaluated for SAP on a term by term basis to measure GPA, completion rate, and assigned graduation or transfer timeline. A degree audit will also be performed each semester to ensure your completed classes meet your program of study needs and maintain compliance with federal regulations. Those students not following their program of study will become ineligible for financial aid.


Appeal - Denied

Federal regulations allow an institution to use professional judgment on a case-by-case basis when evaluating Satisfactory Academic Progress. If a student’s appeal is denied for lack of documentation or circumstances, the following options are available:

Reinstatement

A student that is making unsatisfactory progress and is ineligible for financial aid due to below minimum completion rate or GPA may enroll in subsequent semesters at his/her own cost. Financial Aid eligibility may be reinstated once all satisfactory academic progress minimum standards are met. A student’s eligibility will be automatically calculated at the end of each year. If a student is achieving satisfactory academic progress before the end of the school year, they must notify the Financial Aid Office to have their SAP evaluated on a case by case basis.

Re-Appeal
A student may file an additional appeal if they can provide additional documentation or information to the Appeal’s Committee. The number of appeals allowed by the Appeals Committee may be limited if a student cannot provide additional supporting documentation.

Neither paying for one’s classes without financial aid nor sitting out for a term will restore a student’s satisfactory academic progress standing and is not sufficient to re-establish eligibility for financial aid funds.

Schedule A Meeting

Student may request to schedule a meeting a Financial Aid Advisor if they wish to discuss their denied appeal or present additional documentation. Please contact the financial aid office to schedule an appointment.

Please Note: North Idaho College wants all students to be successful and achieve their highest potential. Tutoring opportunities may be available to you through the College Skills Center (208) 769-3327. You may also receive disability support from the CEA (208) 769-5947.