Supervisor Responsibilities
As a supervisor of work study students, the responsibilities you have toward these students are not unlike the responsibilities you have for regular employees. Since these employees' primary purpose is to obtain an education you will need to be flexible in scheduling work schedules around classes.
As a work study supervisor you have the following responsibilities.
1. Do not allow your student employee to begin work until the Work Study Authorization form has been signed and returned and the student has completed the W-4 and I-9 forms.
2. Develop a job description for your student employee.
3. Establish basic rules of employment in your department for your student employee in areas such as general conduct, hours of work, dress, how to address "customers", answering the telephone, etc.
4. Provide detailed and clear instructions for any projects you assign to the student.
5. Be open to questions. For many students, of all ages, this will be their first job.
6. Give the student feedback on how he/she is completing the job. This gives the student the opportunity to learn.
7. Respect the rights and property of your student employee. Treat your student employee with courtesy and consideration.
8. Review the student's time sheet for accuracy and mathematical errors. Be sure to sign the student's time sheet.
9. Turn in to the Financial Aid Office the signed and completed time sheet by TWO P.M. on the payroll due date.
10. Monitor the student's earnings. Work study funds cannot be used to pay a student for earnings which would exceed his/her award. Excess earnings will be charged to the employing department.
Note: Students work hours cannot be scheduled during class times. Please verify student class schedule before scheduling work hours.