Payroll Procedures

The Work Study Payroll Time Sheets are yellow. The student can use the Time Sheet to sign into work when he/she arrives each day and sign out at the end of the work period. When completing the time sheet be sure to check for the items listed below.

  1. Enter the student's full name.

  2. Enter and verify the student's Social Security number.

  3. Enter the department where the student worked.

  4. Enter the Pay Period for which the student worked. This will generally be a one-month period.

  5. Enter the date the student worked.

  6. Enter the time the student reported to work and the time the student left work. Reminder: students cannot be paid for lunch breaks.

  7. Enter the total number of hours the student worked per day. For partial hours, enter the amount in decimal form, i.e. one-half hour would be recorded as .50.

  8. Total the hours the student worked during the pay period.

  9. Enter the pay rate.

  10. Enter the total earnings.

  11. The student must sign the time sheet.

  12. The supervisor must sign the time sheet.

  13. The supervisor or student must bring the time sheet to the Financial Aid Office before TWO P.M. on the due dates listed on the back of the time card.