Withdrawal, Unofficial Withdrawal, Received F's or Non-Passing Grades, Refunds, and Reduction of Hours

Withdrawal or receiving Fs or all non-passing grades

Withdrawing and/or receiving Fs or Non-Passing Grades from the College may have both academic and financial aid consequences. You are encouraged to understand the consequences before you decide to withdraw and/or receive Fs (or other non-passing grades). Detailed information about the cancellation of registration and withdrawal from the College is available in the Policies and Regulations Applying to All Students. If you decide to withdraw, you must follow established withdrawal procedures beginning with completion of a Withdrawal Form available from the Registrar's office. (Note: If intend to stop attending all courses after the withdrawal deadline, notify the Financial Aid Office of intent to withdraw).

How Withdrawing  and/or Receiving Fs (or Non-Passing Grades) Affects Your Financial Aid

If you complete 60% or less of the term prior to withdrawing, you may be required to repay a substantial portion of your federal financial aid.

All federal aid recipients must successfully complete at least 66.67% of cumulative attempted hours to remain eligible for financial aid under the Satisfactory Academic Progress (SAP) requirements. Withdrawing and/or receiving F's (or a combination of all non-passing grades) from classes will affect your percentage of hours earned. If you withdraw you will be denied financial aid for the upcoming term until an appeal has been submitted, evaluated, and approved. For additional information, please review the Satisfactory Academic Progress (SAP) Policy. (Note: Non-passing grades include F, U, I, W, IW, NR, and NG).

You may become ineligible for part or all of the assistance from other sources of aid, such as merit based scholarships and scholarships from private donors. The donor and/or organization will be contacted to determine how they wish the funds to be handled.

Unofficial Withdrawal or Received Fs or all Non-Passing Grades

If you stop attending all classes during a semester or receive all Fs or a combination of withdrawals (W) and F (or U, I, IW, NR, and/or NG) and do not go through the College’s withdrawal process, you are treated as an “unofficial withdrawal”. At the end of each semester, NIC identifies all students who did not pass at least one class. NIC will work with departments and instructors to document your last date of attendance. Using that information, you will be reviewed under the Return of Title IV Funds calculation. (Note: If you intend to stop attending all courses after the withdrawal deadline please notify the Financial Aid Office of intent to withdraw).

Tuition Refund Policy

If you cancel your classes or withdraw from the College, you may be eligible for a tuition and fee refund. The Student Accounts Office determines the amount of refund you might be eligible to receive following the College's Refund Policy and the determined last date of attendance.

Housing Refund Policy

Housing refund policies may differ. If you live in the College's Residence Hall, Housing will determine the assessed charges involving your room and board.

Reduced Hours of Enrollment

Financial aid is awarded with the assumption that a student will enroll full-time. If you enroll and are billed for less than full-time, i.e. less than 12 credit hours, an adjustment may be required to your aid. Enrollment status is normally established on the fourth (4th) day of classes after the semester start date. If you add classes after the fourth day, your bill may be increased. If you drop classes after the tenth day, your bill will not be adjusted unless you registered for late start classes. There are some exceptions to these general rules for students who are enrolled in courses that only meet for part of the semester (such as eight week courses) that start after the tenth day of classes. (NOTE: If your financial aid is awarded after the beginning of a semester, your enrollment status will be based on your registration as of the date of the initial financial aid award.)

  • Federal Pell Grant: You must be enrolled and billed for at least 12 credit hours in a semester to receive the amount of a full time Pell Grant awarded. If you are billed for fewer than 12 credit hours on the fourth day of the semester, the Pell Grant amount will be reduced according to your hours of registration, 3, 6 or 9 credits hours.If you never attend a course an adjustment is made to your enrollment status at the end of the term, and your Pell Grant is reduced appropriately. After the fourth day of the term, if you add or withdraw from a course there is no change to the Pell Grant Award.
  • State, Institutional, and Private grants and scholarships: Students may have to be enrolled and billed for at least 12 credit hours to qualify for aid. If you are billed for less than 12 credit hours, your students grants or scholarships, could be revoked without notification. A student is responsible for understanding the terms of the grant/scholarship.
  • Direct Loans: A student must be enrolled and billed for six or more credit hours to establish loan eligibility at the time the loan is originated and disbursed.
  • Perkins Loan: You must be enrolled and billed for six or more credit hours of enrollment to establish eligibility when the loan is certified and disbursed.

If there is a larger reduction of financial aid than reduction in tuition, you will be billed for the difference.