Conferencing and
Campus Events Rentals
North Idaho College is a community college, and in addition to serving as a resource for education, training, and information, the college is also utilized by the community for its facilities. North Idaho College's campus is located on the shores of beautiful Lake Coeur d'Alene, which provides a scenic backdrop to the campus that is spread across 45 acres. With more than 25 buildings on campus and facilities ranging from classrooms to informal lounges to large banquet halls, NIC's Conferencing and Events Department has the facilities and equipment to accommodate the needs of events large and small.
Reservations
Requests require approval from the Campus Events Committee and Union Operations. Any individual or group not directly related to North Idaho College will be required to purchase liability insurance for one-time event coverage unless proof of liability insurance can be furnished.
Steps For Reserving NIC Facilities
- Call appropriate person for availability of facility.
- Classrooms: Cheri Beard (769-3400)
- Student Union, Parks, Bulkhead,
Beach and Parking Lots:
Kym Browning (769-3361) - Computer Labs: Shelly Cobetto (769-3380)
- Schuler Performing Arts Center: Justin Van Eaton (769-3424)
- Athletic Facilities: Patty Stewart (769-3348)
- Todd Lecture Hall: Cheri Beard (769-3400)
- Submit a completed Facility Request Form to the Office of Conferencing & Events.
- The Campus Events Office will review the request and provide an Estimate of Costs in writing.
- The event will be scheduled upon return of signed copy of the Estimate of Costs, and payment of any deposits that may be required.
- Written notification of approval/denial will be sent to reserving party.
ADA Accommodations
The facilities of Edminster Student Union are wheelchair accessible. It is the responsibility of the individual or organizations reserving space in the Union to provide any additional ADA accommodations such as interpreters, large print, etc.
For more information:
Stop by the Office of Conferencing & Events (Edminster Student Union 112) or call us at (208) 769-3361, or e-mail us at sub_reservations@nic.edu.
Mission
Conference and Events will be a single source of service to assist in the coordination of those wishing to plan all public and private non-regularly scheduled educational, professional and entertainment events at North Idaho College.
Goals
- Assure that use of all College facilities align with the mission and values of North Idaho College.
- Create a consistent and appropriate method of determining use, taking into consideration the Colleges internal activities, public safety and the benefit to the community.
- Create systems and guidelines to include facility use requests, fee structure and scheduling system prior to each event and a review process to follow each event.
Guiding Principles
NIC Conference and Events office and staff will follow these Guiding Principles to the extent possible. We acknowledge that when multiple groups are requesting the use of NIC facilities, we must consider competing priorities and will consult with an exception committee to get clarification and assist in making the best possible decision for NIC. One of our primary challenges in the Office of Conference and Events is to balance the following principles and guidelines while maintaining our fiscal stewardship for North Idaho College.
- Support the NIC Mission, Vision and Values on all event scheduling;
- Provide quality, ethical, non-discriminatory, standardized / equitable services and pricing to all users;
- Provide facilities and services for NIC student functions;
- Provide facilities and services for NIC instruction and administrative functions;
- Provide facilities and services to community (non-NIC) groups to
- Serve as the educational and cultural hub of the region and local community
- Increase the number of campus visitors and users to enhance NIC’s visibility
- Generate revenue to offset reductions in state and institutional support of NIC self sustaining operations;
- Assure a priority for NIC sponsored events with alternative facilities and/or dates to maximize use and returns for NIC;
- Assure preservation of NIC standards and values as well as codes and guidelines established by local, state and federal agencies;
- Support the activities of co-curricular programs, including (but not limited to) athletics, music, theatre and official student organizations;
- Provide facilities and services for alumni to stay connected to their alma mater;
- Support activities of NIC partner institutions, especially for University of Idaho and Lewis Clark State College;
- Provide facilities and services for local K-12 partners in education;
- Support activities of NIC partner state organizations including but not limited to the State Board of Education, area Legislators, representatives of Joint Appropriations and Finance Committee and area Governmental Representatives;
Co-Sponsorship and Facility Use
- Sponsorship by a College affiliate of a non-college group / event does not automatically qualify that non-college group / event for reduced costs for the use of college facilities and / or services, or for free use of facilities and / or services.
- Should a College group choose to co-sponsor an event with a non-College group, a representative from the College group must act as the primary contact for the event (making the reservation, providing the details, etc,). In addition, in order to receive the College rate, the invoices must be paid through a College department account. Outside invoices for College sponsored events will not be allowed.
- To support their fund raising efforts, NIC recognizes that student organizations may co-sponsor an event, as long as the student organization receives value equal to the waived or reduced costs. Value must be in the form of cash, registrations, paid advertising, etc. Proof of value received is required prior to the event and must be provided to the Conference and Events office.
- Additionally, the student organization must take an active role in producing the event or activity (participation by officers, volunteers, promotion, programming, etc.). An officer of the student organization must be the primary contact for the event (making the reservation, provide details of the event, etc.).
- Student organizations should discuss their event with the Conference Events office beforehand if they have any questions.
- Edminster Student Union is not scheduled for academic class use. Academic classes (regularly scheduled, special or seminars) are coordinated through the Office of Instruction.
- Meetings, events, or conferences sponsored by an NIC department where registration fees, tuition, admission or similar fees are charged to the attendees will be subject to the Non-profit or Public Agencies rate.
Waiver Committee
VP of Instruction - Lita Burns
VP for Community Relations and Marketing - Mark Browning
VP for Student Services - Graydon Stanley
Director of Schuler Performing Arts Center - Justin Van Eaton
The Waiver Committee will convene upon receipt of waiver request by the Administrative Assistant in the Conference and Events Office. These meetings are traditionally held early in the day as the members schedules will allow. The decision of this committee will be addressed in a letter from the Conference and Events Office to the requesting organization.
Criteria considered for determining Waiver of Fees:
- Is the requester an NIC organization
- Is this event considered a student recruitment event for NIC?
- Does the event fulfill the administrative need directly related to the college’s success and the fundamentals of the Guiding Principles referred to above?
Edminster Student Union Room Rental Rates
| Room | Public | State/Fed/Non-Profit | ||
|---|---|---|---|---|
| Minimum 1/2 Day | Day | Minimum 1/2 Day | Day | |
| Lake CdA | N/A | $600 | N/A | $510 |
| Driftwood Bay | $150 | $300 | $127.50 | $255 |
| Blue Creek / Echo Bay | $150 | $300 | $127.50 | $255 |
| Blue Creek | $100 | $200 | $85 | $170 |
| Echo Bay | $100 | $200 | $85 | $170 |
| Powderhorn Bay | $75 | $150 | $63.75 | $127.50 |
| Black Rock Bay | $50 | $100 | $42.50 | $85 |
| Cottonwood Bay | $50 | $100 | $42.50 | $85 |
| Crescent Bay | $50 | $100 | $42.50 | $85 |
| Ts'elusm Dining Room | $200 | $400 | $170 | $340 |
| Silver Beach Gallery*** | $100 | $200 | $85 | $170 |
| Half Round Bay Lounge | $50 | $100 | $42.50 | $85 |
| Windy Bay Lounge | $50 | $100 | $42.50 | $85 |
| Plaza*** | $125 | $250 | $106.25 | $212.50 |
| Activity Center | $250 | $500 | $212.50 | $425 |
State/ Federal/NonProfit Rate - Room Rental fees rooms for above are @ 15% discount of Public Rate.
*** Plaza/Silver Beach Gallery - Rental fee required for exhibit space, plus $8.00 per table/day Vendor Fee.
Food/Room Rental Policy - Room rental fee may be discounted up to 10% if the total food costs are a minimum of 50% of the total charge.
Room Rental Fee - Includes set up, table, chairs.
Vendor Table Rental Fee - $45 per table/day.
Classroom Rental Rates
| Room | Public | State/Fed/Non-Profit | ||||
|---|---|---|---|---|---|---|
| Per/Hour | Minimum | Max/Day | Per/Hour | Minimum | Max/Day | |
| 10-25 Capacity Classroom | $10 | $40 | $80 | $8.50 | $34 | $68 |
| 26-50 Capacity Classroom | $20 | $80 | $160 | $17 | $68 | $136 |
| 51-100 Capacity Classroom | $30 | $120 | $240 | $25.50 | $102 | $204 |
| Todd Lecture Hall | $30 | $120 | $240 | $25.50 | $102 | $204 |
| MSHB 102 | $40 | $160 | $320 | $34 | $136 | $272 |
| MSHB 106 | $40 | $160 | $320 | $34 | $136 | $272 |
| Schuler Performing Arts Center | Call | N/A | N/A | N/A | N/A | N/A |
| Christiansen Gym | N/A | N/A | $800 | N/A | N/A | $500 |
A/V equipment and technical fees not included.
Conference Room Rental Rates
| Room | Public | State/Fed/Non-Profit | ||||
|---|---|---|---|---|---|---|
| Per/Hour | Minimum | Max/Day | Per/Hour | Minimum | Max/Day | |
| FSOQ (Capacity 15) | $20 | $80 | $160 | $17 | $68 | $136 |
| Haught 101G (Capacity 12) | $20 | $80 | $160 | $17 | $68 | $136 |
| Winton 2 (Capacity 10) | $20 | $80 | $160 | $17 | $68 | $136 |
| Seibert 156 (Capacity 8) | $20 | $80 | $160 | $17 | $68 | $136 |
| Lee 102 (Capacity 8) | $20 | $80 | $160 | $17 | $68 | $136 |
A/V equipment and technical fees not included.
Computer Lab Rental Rates
| Public | State/Fed/Non-Profit | |||
|---|---|---|---|---|
| Minimum | Per/Hour | Minimum | Per/Hour | |
| Classroom | $30 | $25 | ||
| Room & Computer Set Up | $100 | $80 | $100 | $65 |
| Administrative Fee | $35 | $25 | ||
Parking Lot Rental Rates
| Lot | Capacity | Public | State/Fed/Non-Profit |
|---|---|---|---|
| A | 270 | $200 | $170 |
| B | 105 | $100 | $85 |
| C | 150 | $150 | $127.50 |
| D | 65 | $50 | $42.50 |
| Molstead North | 455 | $250 | $212.50 |
| Meyer Health Sciences | 166 | $150 | $127.50 |
| Residence Hall | 119 | $125 | $106.25 |
| Kildow | 88 | $100 | $85 |
| Hedlund East | 95 | $100 | $85 |
| Kildow | 88 | $100 | $85 |
| Winton | 70 | $100 | $85 |
| Molstead West | 67 | $50 | $42.50 |
| McLain South | 41 | $50 | $42.50 |
| Boswell | 31 | $50 | $42.50 |
| Garden West | 27 | $50 | $42.50 |
| Hedlund South | 20 | $50 | $42.50 |
| Sherman | 15 | $50 | $42.50 |
Grounds and Field Rental Rates
| Location | Public | State/Fed/Non-Profit | ||||
|---|---|---|---|---|---|---|
| Per/Hour | Minimum | Max/Day | Per/Hour | Minimum | Max/Day | |
| Ft. Sherman Park | $60 | $240 | $480 | $51 | $204 | $408 |
| Rose Garden | $50 | $150 | $250 | $21.25 | $85 | $170 |
| Bulkhead | N/A | N/A | N/A | N/A | N/A | N/A |
| Eisenwinter Soccer Field | $50 | $200 | $600 | N/A | N/A | N/A |
| Tennis Courts | $25 | $100 | $200 | $21.25 | $85 | $170 |
| Veterans Plaza | $50 | $150 | $250 | N/A | N/A | N/A |
A/V equipment and technical fees not included.
Equipment Rental Rates
| Equipment | Public | State/Fed/Non-Profit |
|---|---|---|
| Sound | ||
| Fender (3 Channel) | $100 | $85 |
| House Mixer (12/16 Channel) | $300 | $255 |
| Microphone (Standing) | $15 | $12.75 |
| Microphone (Wireless) | $30 | $25.50 |
| Lavaliere (Lapel Mic) | $30 | $25.50 |
| Video | ||
| LCD (Beam) Projector | $150 | $127.50 |
| Computer/Laptop | $95 | $80.75 |
| Overhead Projector | $45 | $38.25 |
| Computer with Beam Projector | $245 | $208.25 |
| Screen (Large) | $20 | $17 |
| Screen (Standard) | $10 | $8.50 |
| VCR | $45 | $38.25 |
| VCR with 25" Monitor | $50 | $42.50 |
| VCR with Beam Projector | $175 | $148.75 |
| Supporting Equipment | ||
| Chairs (Stacking) /day/ea | $2 | $1.70 |
| Tables (6' folding) /day/ea | $8 | $6.80 |
| Tables Vendor (6' folding) /day/ea | $45 | $38.25 |
| Easel (Wood) | $5 | $4.25 |
| Easel w/pad | $8 | $6.80 |
| Flip Chart | $15 | $12.75 |
| White Board (Dry erase) | $15 | $12.75 |
| Laser Pointer | $10 | $8.50 |
| Lectern (Table) | $10 | $8.50 |
| Lectern (Standing) | $20 | $17 |
| Lectern (Standing w/PA) | $30 | $25.50 |
| Piano | $50 | $42.50 |
| Skirting | $5 | $4.25 |
| Speakerphone | $30 | $25.50 |
| Stage (Per 4'x8' Section) | $25 | $21.25 |
| Internet (IP Address) | $25 | $21.25 |
| Telephone Line | $25 | $21.25 |
| Specialty Fees (Hourly) | ||
| Technician (AV) | $40 | $40 |
| Technician (Computer) | $40 | $40 |
| Security | $60 | $60 |
| Set Up | TBA | TBA |
| Student Supervision | $15 | $15 |
Technical Support is defined as any service, equipment or supervision required for Audio/Visual presentations.
Updated: 4/10/13