Note that email is not secure; instead of emailing sensitive documents, i2Verify’s website provides a file upload tool as a means to securely send documents to them.
2. What information can i2Verify provide?
i2Verify can provide an employee’s:
- Current or most recent job title
- Dates of employment
- Base salary
- Employment status (Active/Inactive, Full/Part-Time)
i2Verify cannot provide an employee’s:
- Job information prior to January 1, 2019
- Job duties or reasons for separation
- Personal data
- Professional certifications
- Work schedule, attendance or timesheet information
- Amount of sick/vacation time off
- Wage/loss insurance forms
- Performance information
- Credentialing information
3. How often is the employment information in i2Verify's system updated?
The information in i2Verify’s system is updated shortly after the
close of every payroll cycle. Changes to an employee’s
information made in
the course of any given pay cycle will appear in i2Verify’s system by the pay date. Refer to the Payroll Approval Deadline Calendar page for additional detail.
4. Do I need an 'employer code' or 'salary key' for i2Verify to be able to process my request?
No, i2Verify does not require an employer code or a salary key for
verification requests or system registration. Please have your lender
try contacting i2Verify directly – see FAQ #1 for contact information.
5. I see that i2Verify can provide me with either an employment verification report or an employment verification letter. Which should I choose?
The choice you make is entirely dependent on the information you
need. The differences between the contents of an employment verification
report and an employment verification letter are summarized below.
| Employment Data |
Included in an Employment Verification Report? |
Included in an Employment Verification Letter? |
| Original and Adjusted Hire Date |
YES |
YES |
| Employment status |
YES |
YES |
| Separation date(s) |
YES |
YES |
| Employment Type (full or part time) |
YES |
YES |
| Company Letterhead |
YES |
YES |
| Total Time Worked |
YES |
No |
Home address in Colleague
|
YES |
No |
| Job and Wage History |
YES |
No |
| List of Gross YTD totals per paycheck |
YES |
No |
| Current Job title |
No |
YES |
| FTE |
No |
YES |
| Verifier Contact Information |
No |
YES |
| Signature and Title of Authorized Official |
No |
YES |
7. Can i2Verify complete hard-copy employment verifications (i.e. Health and Welfare, apartment verifications, etc.)?
Yes. i2Verify can complete forms sent to them via email, as well as
those submitted to their secure file upload tool on their website. See FAQ #1 for contact information.
8. Can i2Verify complete Public Service Loan Forgiveness (PSLF) employment verifications?
Yes. i2Verify can generate and complete forms on their website. Login to your account, select New Employment Report to generate a PSLF form under type of Report. See FAQ #1 for contact information if you have a hard copy report you need verified.
- Benefited employees on the Alternate pay schedule should send their PSLF request to humanresources@nic.edu if the average hour amount in i2Verify calculates to less than 30 hours.
9. What should I do if the report I receive from i2Verify is incorrect or missing information?
Contact i2Verify directly. See FAQ #1 for contact information.
10. How can I control access to my data?
You may restrict access to your data by requiring that any verifier submit a permission key that you provide, or you can block access to your data completely. You will see those options on your dashboard.
11. Can the Human Resources Office provide me with employment verification (or re-verification) information verbally or electronically?
The HR office does not provide verbal or electronic verifications or re-verifications.
However, the following self-service resources are readily available as proof of current employment:
- i2Verify provides NIC employees the ability to create a verification report or letter as needed. See FAQ #1 for contact information.
- A year-to-date payslip (from the pay period immediately preceding
the note date) can be printed/downloaded from Self-Service in MyNIC at any time.
12. Does i2Verify comply with the Fair Credit Reporting Act (FCRA)?
Yes. i2Verify’s secure verification process meets the FCRA’s requirement of a permissible purpose1 for
all employment verification requests. For income verification requests,
verifiers must additionally certify to i2Verify that they have employee
consent.2
1. “Permissible purpose” is an
FCRA-compliant reason for requesting employment and/or income
information. Common permissible purposes include: for the extension of
credit, as part of an account review, for employment purposes, or when
ordered by a court. A permissible purpose is required for each
employment or income data request.
2. “Employee consent” is the
employee’s authorization for access to their employment and/or income
information. Employee consent can be in the form of an ink signature, an
electronic signature or an i2Verify Permission Key. Verifiers must
certify they have employee consent for each income verification request.
