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Registration, Cancellation and Refund Policy

  • Fall Semester
    If you drop or withdraw from one or all of your classes by the listed 100% refund date on the calendar, you will receive a 100 percent refund.
  • Spring Semester
    If you drop or withdraw from one or all of your classes by the listed 100% refund date on the calendar, you will receive a 100 percent refund.
  • Summer Session
    If you drop or withdraw from one or all of your classes by the listed 100% refund date on the calendar, you will receive a 100 percent refund. There will be no refunds after the second Tuesday of the Summer Session.
  • Short-term Courses
    Students who withdraw from short-term course (less than 15 weeks in length) will on written notification to the NIC Registrar's Office at the time of withdrawal, receive refunds as follows:
  1. If withdrawal is made within 5 days of the class starting, 100% will be refunded.
  2. No refund will be allowed after the 5th day.

Should a class be canceled, students will receive a full refund for the class.

Students attending North Idaho College will be required to pay their tuition and fees by published due dates based on their registration, unless they fall into one of the following categories:

  1. Students who have filed and have properly approved financial aid from federal, state, or other third-party sources;
  2. Students who have been in the military and are awaiting funding from the Veterans Administration and have a deferment in place;
  3. Students attending under a concurrent/consortium agreement with another Idaho state college or university and a signed award letter has been submitted to Cardinal Central; and,
  4. Students who have set up a payment plan.

Note: If you owe a prior semester balance, you will not be allowed to register for a future semester or obtain an official transcript. If you are already registered for a future semester, you will be dropped from those classes unless the balance for the prior semester has been paid in full.

North Idaho College has a refund policy of 100% by the posted dates in the college calendar. After the posted dates, no refunds are available. Refunds will be processed for students that have paid their tuition and have withdrawn prior to the refund deadline date according to the type of payment.

Refunds are processed according to the type of payment used:

  1. Refund of classes paid by check will be refunded after the check has been processed and approved by the bank.
  2. Refund of classes paid by a third-party will be refunded to the third-party payer.
  3. Refund of classes paid by credit card will be refunded and disbursed through TouchNet.

Federal Refund and Repayment calculations must be performed if you receive Title IV (Pell, FSEOG, and Stafford Loans) and officially withdraw from all units, drop out of all units, are expelled, take an unapproved leave of absence, or fail to return from an approved leave of absence prior to the 60% date of the term. If you fail to attend any registered classes, your financial aid will be reduced to reflect the new enrollment status.  All unearned aid must be returned to the federal aid programs as determined by the Financial Aid Office.

Once you have maintained enrollment for at least 60% of the payment period (term), you have earned 100% of the Title IV funds disbursed. Therefore, it is in your best interest to maintain attendance and complete at least one class each term that you receive federal aid to avoid repayment of funds. (Different requirements apply to maintain Financial Aid Satisfactory Progress, please refer to policy.)

How the calculation works

  • Number of days attended รท days in semester = % of semester completed
  • Total $$ disbursed X % completed = Earned $$
  • Total $$ disbursed - earned $$ = $$ to be returned

Once it is determined that you owe money back to any of the federal aid programs, you will be ineligible to receive further federal aid until this debt is cleared.

Members of the National Guard or Reserve who are involuntarily called to active duty will be administratively withdrawn from class and any tuition and fees paid will be refunded in full. Copies of orders calling a student to active duty must be provided to the Registrar's Office to facilitate the refund process. Contact the Registrar's Office at (208) 769-3281 for all other questions.

Veterans Benefits and Transition Act of 2018 - Title 38 United States Code 3679
North Idaho College will not impose any penalty, including assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because the individual's inability to meet his or her financial obligations to the institution due to the delayed disbursement funding from the Department of Veterans Affairs under Chapter 31 or 33.  A covered individual is any individual who is entitled to educational assistance under Chapter 31, VA Vocational Rehabilitation, or Chapter 33, Post 9/11 GI Bill® benefits. 

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at

Please Note

  • Refunds will be processed in approximately 10 business days.
  • Deposit Fees for programs are non-refundable
  • If a student has a credit balance and a parent loan is applied to their student account, the credit will be refunded to the parent, up to the parent loan amount, and the remainder will be refunded to the student. If a parent wishes to request their funds released to the student, written instructions must be submitted to Cardinal Central.